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Official Records Ordering Service Help & Search Tips
If you have problems using the online service or if you encounter any technical difficulty, please email webmaster@MyFloridaCounty.com. You may also telephone our office at 877.eCounty (877.326.8689) during our business hours of 8:00am-5:00pm weekdays.

If you have questions about a specific document or a court case, please contact the Clerk of Court Office using the menu below in which the case is filed.

Official Records
Ordering Service Overview

The Official Records Ordering Service enables you to order documents from Florida County Clerk Offices. You may choose for the documents to be shipped via regular US Mail, Fax, and Overnight/Expedited Delivery.

You may search for Official Records using a variety of methods. After submitting your search criteria (such as name, county, or date range), the service will produce a list of all possible results that match your search criteria.

From the results, you may then select the Official Record(s) you would like to order, the quantity, whether it should be certified, and the shipping method.

Your request will be immediately transmitted to the appropriate County Clerk Office for processing. The Clerk Offices typically process orders within 2 business days including fax orders.

An Order Confirmation will be emailed to you immediately after placing your order. An Order Receipt will be emailed to you as each County Clerk(s) ships your order.

Two options are available for payments. You may set up a subscription which offers monthly billing or you may instantly pay using MasterCard or Visa.

The Official Record Ordering Service is offered to you by Florida's Clerks of Court.

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Types of Official Records

The following are the Official Records included in this service. Official Records are defined by the Florida State Statute (s.28.001,F.S.) as those instruments (documents) required or authorized to be recorded in one general series called "Official Records" at the county level.

CATEGORY Types of Records within Category
Affidavit Affidavit, Declaration of Domicile
Agreement Agreement, Assumption Agreement, Bill of Sale, Consent, Future Advance Agreement, Lease, Merger, Promissory Note, Trust, Subordination
Agreement and/or Contract for Deed Agreement for Deed, Contracts for Deed
Assignment Assignment of "anything" (mortgage, liens court paper)
Bond All Bonds (ex Performance), Appearance Bond, Bail Bond
Certificate Articles of Incorporation, Certificate
Certified Copy of Court Judgment Certified Copy of previously recorded Judgment
Declaration of Condominium Declaration of Condominium
Court Paper Circuit & County Court Paper (except Probate) Administrative Order, Appeal, Decree, Dismissal, Execution, Injunction, Letter, Mandate, Motion, Notice of Court Paper, Verdict, Vacation,
Death Certificate Death Certificate
Deed Certificate of Title, Co-Op Lease, Deed, Personal Representative Deed, Quit Claim Deed, Proprietary Lease, Timeshare Deed, Tax Deed, Trustee Deed, Warranty Deed, 99 yr Lease
Easement Easement, Right of Way, Conservation Easement
Financing Statement/UCC Financing Statement, UCC-1, UCC-3, Continuations of UCC, Terminations of UCC
Government Related Ordinance, Resolution, Supervisor of Elections Precincts, Notice of Encumberment/Annexation, Vacation of Road
Judgment Court Judgment, Bankruptcy, Default Judgment, Final Judgment of Foreclosure, Quiet Tide Judgment, Stipulation of Final Judgment, Summary Judgment, Vacation of Judgment
Lien Assessments, Certificate of Indebtedness, Claim of Lien, Code Enforcement Board Lien, Federal Tax Lien, Lien, Hospital Lien, Tax Lien, Tax Certificate, Tax Warrant
Lis Pendens Lis Pendens
Marriage Record Marriage Record
Discharge/Separation Military Discharge, DD-214
Modification Modification of anything (ex mortgages, liens, court papers), Extensions of anything, Continuations of anything
Mortgage Mortgage, Chattel Mortgage
Notice Appointment, Approval, Bylaws, Commission, Designation of Homestead, Document of Unknown Purpose, "Garbage" Documents, Memorandum, Misc Document, Notice (not of Court), Notice of Bond, Oaths, Waiver (not of Court), Notice of Commencement
Notice of Contest of Lien Notice of Contest of Lien
Order Orders from the Circuit and County Court, Final Order, Final Order/Action, Order, Order of Taking
Partial Release Partial Release of anything (ex mortgages, liens, court papers & etc)
Plat Plat
Plat Related Surveyor's Certificate/Affidavit, Affidavits/Certificates of Correction to Plat, Surveys, Lot Split Surveys, Vacations of Plat
Power of Attorney Power of Attorney
Probate Documents Probate anything, Non-Taxable Certificate, Estate Tax Closing Letter, Guardianship Letter, Letter of Administration, Will
Release Releases of anything (ex mortgages, liens, court papers), Cancellations of anything (ex mortgages, liens, court papers)
Restrictions Subdivision Restrictions, Condo Restrictions, Covenants, Homeowners' Association By Laws
Satisfaction Satisfaction of anything (ex mortgages, liens, court papers)
Termination Termination of Power of Attorney and Notice of Commencement, Revocation
Transfer Transfer of Lien to Cash, Transfer of Lien to Bond, Transfer of Lien to Security void, Expungement, Intangible Tax Fees Only, Tax Receipt
Internal Use Only Codes Confidential

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Certified Records

A Certified Record is stamped and signed by the County Clerk. You may choose to order a Certified Record or an Uncertified Record. Uncertified Records contain the same information and level of detail as Certified Records; however, they are not stamped and signed by the County Clerk.

There is an extra $2.00 per Record fee for each Certified Record you order.

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Counties Included in the Database

The following Florida Counties are currently included in the service:

  • Alachua
  • Baker
  • Bay
  • Bradford
  • Calhoun
  • Charlotte
  • Citrus
  • Clay
  • Collier
  • Columbia
  • DeSoto
  • Dixie
  • Duval
  • Escambia
  • Flagler
  • Franklin
  • Gilchrist
  • Glades
  • Gulf
  • Hamilton
  • Hardee
  • Hendry
  • Hernando
  • Highlands
  • Hillsborough
  • Holmes
  • Jackson
  • Jefferson
  • Lake
  • Lafayette
  • Lee
  • Leon
  • Levy
  • Liberty
  • Madison
  • Manatee
  • Marion
  • Nassau
  • Okaloosa
  • Okeechobee
  • Osceola
  • Pasco
  • Pinellas
  • Putnam
  • St. Johns
  • St. Lucie
  • Santa Rosa
  • Sarasota
  • Sumter
  • Suwannee
  • Taylor
  • Union
  • Volusia
  • Wakulla
  • Walton
  • Washington

To research Official Records in a county not included in the online service, please contact the County Clerk directly using the phone number menu below.

Please check the above list regularly as counties may join the online service in the future.

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Database Coverage / Record Time Span

For each County and also for each type of Official Record, the time span of Records included in the database varies. For example, County ABC may offer Deeds from January 1980-present but offer Marriage Records only from May 1995-present. County 123 may offer all Records from June 1965-present.

To determine the database coverage for a particular Record Type or County, please click here.

NOTE: Many counties are continually expanding their online archives to include historical records. These updates will be immediately included in the online service and in this Database Coverage / Record Time Span Section.

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Database Updates

Most counties update their online Official Records each week night. Updates contain information processed during that business day. To determine the date of the most recent Official Record update for a specific county, please refer to the Help Section titled "Availability and Record Timeframes".

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Shipping Methods

For each county from which you have ordered Official Records, you may choose how you would like your order shipped. You may choose from normal US Mail, Fax, or Overnight/Expedited Service.

Overnight/Expedited shipments are typically delivered by noon the next business day. However, if the Clerk's Office is located in a rural area or if the delivery is located in a rural area, Overnight/Expedited shipment may not be available overnight but the next day. (Note: Fax service is not available for these counties: Desoto, Flagler, Franklin, Lee, Palm Beach and Suwannee counties will fax up to 10 pages.)

Please refer to the Help Section titled "Fee Structure" to research shipping fees.

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Fee Structure

There is no charge to search the database. There is only a fee when you choose to order an Official Record.

The total price of an online Official Record order is comprised of the Official Record Fee + Shipping Fee + Convenience Fee.

Two options are available for payments. You may set up a subscription which offers monthly billing or you may instantly pay using MasterCard or Visa.

Credit card customers will not be assessed the charge until the County Clerk ships your order.

If your order includes records from multiple counties, your credit card will be charged the amount owed to each particular County Clerk when that County ships your order. For example, if your order includes an Official Record from both Dade County and Manatee County, your credit card will be charged the amount owed to Dade County on the day Dade ships your document. You will be charged for the amount owed to Manatee County on the day Manatee ships your document.

If, for some reason, your order cannot be shipped, you will not be charged a fee. You will also receive an email notification.

Fee Table:
The following fees are assessed both to subscription customers & instant access/payment customers for online orders:

Official Records: $1.00 per page
Certified Records: $2.00 per Record
Shipping Fee: US Mail: $0.75 per shipment from a County

Fax:
Faxing Fee Table:
Number of Pages the Record Contains Faxing Fee
1-4 $0.75
5-9 $1.50
10-14 $3.00
15-20 $5.00
21+ $0.25/page


Overnight/Expedited: $15.00 per shipment from a County (rate applies to continental United States only). Shipments typically arrive before noon the next business day.

If your order contains Official Records from multiple counties, there will be a shipping charge assessed by each county.


Convenience Fee Table for Subscription Customers:
$2.00 per document


Convenience Fee Table for Instant Access/Payment Customers:
NOTE: The following Convenience Fees apply for all Record types except Marriage Records. For Marriage Records, there is a $5.00 Convenience Fee per Record regardless of the number of pages it contains.
Number of Pages the Record Contains Convenience Fee
1-25 $3.50
26-50 $4.00
51-75 $4.50
76-100 $5.00
101-200 $7.00
201-300 $9.00
301-400 $11.00
401-500 $13.00

(A note regarding Convenience Fees)

MyFloridaCounty.com, Florida's official local government website, is committed to providing you with convenient access to government information and services. To facilitate your online financial transactions (ecommerce) the participating local governments established a unique business model.

MyFloridaCounty.com uses a self-supporting public-private business model that provides not only for enhancements and customer support of our existing services but also expansion to new online services. All of this is accomplished without using tax dollars.

The ecommerce services are supported through convenience fees assessed only to the users of the services. Although the fees vary by type of transaction and value, they typically range from $3.50-$13.00. The average fee is $4.00 or less. Fee amounts are established and managed by a representative group of local government officials.

With the click of your mouse, MyFloridaCounty.com's ECommerce Services offer you easy access and instant credit card payment of a variety of transactions. You can rest assured your transaction will be processed immediately by the local governments.

MyFloridaCounty.com ECommerce Services are optional and are just one method you may choose in conducting business with the local governments of Florida. You may continue, as always, to use more traditional methods, such as US Mail and visiting the local government offices in person.

If you have any questions or comments about our online services, please email webmaster@MyFloridaCounty.com or telephone 877.eCounty (877.326.8689)

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Reference ID

Reference ID is an optional field for subscription customers to assist with accounting and managerial reporting functions. Before submitting a search request, you can input a customer name, account number, department name, account executive, or etc. into the Reference ID area.

Your online billing summary for subscription services will provide not only a total of any fees you have incurred, but also provide sub-totals per Reference ID.

Reference ID sub-totals are available only through the online billing summary. They are not displayed on other invoicing statements.

This area is provided only as an aid to you. The Reference ID will not appear on any records, licenses etc. that are a result of your search.

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Search Tips

You may search the documents using a variety of search criteria such as Name, Location and Document Type.

Searching by Party Name

In order to maximize your chance of retrieving a match for the person you are researching, there are a few items to keep in mind:

The service retrieves exact matches to your search criteria. For example, if your search criteria are: "Joe Landowner, mortgage, Marion County, Jan 20 1995 - Jan 21 1995", the service will retrieve only those records which exactly match all criteria.

If even one criteria item, such as the date range, is different or missing from the database, the service will not return a match even though Joe Landowner may indeed have a mortgage.

To maximize the likelihood of retrieving a match for Joe Landowner, use as few search criteria as possible.

We suggest searching by the last name, "Landowner" and the Record type and/or County. Leave the other optional criteria blank. The resulting list of matches will provide all people with the last name of "Landowner" who are associated with that Record type and/or within the County.

If the last name is a common last name, the resulting list may be extremely large. In this case, you may decide to narrow your search parameters by using last name plus first initial, "J Landowner". The resulting list will include all people with the first initial of J, including Jane Landowner, Jim Landowner, John Landowner, and etc.

Searching by Partial Name

You may search by partial name. The service will return all names exactly matching your search criteria name plus all additional names which begin with the same letters.

For example, if your search criteria are: "Joe Johns", the resulting matches will contain "Joe Johns", "Joey Johns", and "Joe Johnson".

Matching Names in the Database

Names are typically entered into the computer by government offices exactly the way the appear on the Official Record. In some circumstances, the way names are entered may differ slightly from county to county. For example, whether there is a space between initials of a company (as in JC Penney) or what is entered as a last name when someone has a hyphenated last name.

Below are sample names and suggested ways to search for them in the database. If you do not retrieve a match to your search using these suggested search patterns, try entering the name slightly differently, such as adding a space between initials (J C Penney) and etc.
Sample Search Name   How Name is Entered into Database
    Last Name First Name
Ms. Mary Smith Answer: Smith Mary
George Jones Jr Answer: Jones George
George Jones III Answer: Jones George
Jane Andrea Stevens Wigley Answer: Wigley Jane Andrea Stevens
Mary-Margret Cline-Watson Answer: Cline-Watson Mary-Margret


Sample Search Business Name   Business Name
JC Penny & CO Answer: JC Penney & Co or J C Penney & Co
Joe Smith and Sons Furniture Shop Answer: Joe Smith and Sons Furniture Shop
Pointer & Johnson Auto Body Answer: Pointer & Johnson Auto Body
Pointer-Johnson Auto Body Answer: Pointer-Johnson Auto Body
Keller, Williams, Tomkey, Johns & Assoc. Attorneys at Law LLC Answer: Answer Keller, Williams, Tomkey Johns & Assoc

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